Job Title: Development Assistant
The Development Assistant serves as the gift recorder for the Playhouse, ensuring that all donations are accurately processed and donors are properly recognized and acknowledged for their support on a timely basis. The Development Assistant also serves as key staff support for department events, working closely with the Director of Donor Engagement to ensure a high quality event experience for all involved. Finally, the Development Assistant provides critical administrative support to other department team members, including serving as the back-up Donor Concierge. The Development Assistant is a full-time non-exempt position with benefits. Evening and weekend hours are sometimes required.
Reports to: Director of Donor Engagement and Individual Giving/Stewardship Manager
Position Responsibilities:
Gift Recorder Responsibilities (50%)
- Manage the department’s donation process, including: accurately process all daily gift receipts including contributions and pledges; prepare deposit batches of gifts for business office; prepare gift acknowledgments (daily) and pledge invoices (monthly); maintain accurate documentation of gifts of securities and outstanding pledges.
- Prepare the program donor listings.
Event Responsibilities (35%)
- Assist the Director of Donor Engagement with department events, including: printing and mailing invitations; managing reservations; and event logistics, including catering, entertainment and venue preparation.
Administrative Support (15%)
- Serve as the back-up Donor Concierge.
- Prepare department mailings and provide administrative support for Development staff.
- Perform other duties as assigned.
Competencies:
- Strong organizational skills including careful attention to detail.
- Strong interpersonal skills.
- Strong computer skills including high proficiency with Microsoft Word, Excel and Outlook required.
- Experience with development software, database programs and/or Tessitura highly desirable.
- Experience working on special events for nonprofit organizations highly desirable.
- Bookkeeping or accounting experience preferred.
- A desire to work in a fast-paced environment and the ability to successfully manage several priorities on a regular basis.
- A desire to be an integral member of a high-functioning development team.
- A passion for theatre and/or the arts is highly desirable.
- Minimum associate’s degree or equivalent experience required.
Physical Demands:
- The employee is frequently required to stand and walk, and occasionally stoop, kneel, crouch or crawl.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift up to 25 pounds.
- This position is partially sedentary, and the employee is required to regularly talk and hear.
Employment is contingent upon successful completion of a background check.
To Apply:
Submit your cover letter and resume with three references to:
Jay B. Kalagayan
Associate Director of Development
Cincinnati Playhouse in the Park
962 Mt. Adams Circle
Cincinnati, OH 45202
jay.kalagayan@cincyplay.com
No phone calls, please. Deadline for applications: July 28, 2016
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