Job Description
Position Title: Deputy Director
Department: Administration
Reporting Relationships
Position Reports to: Executive Director
Positions Supervised: Finance (off site bookkeeper and contracted audit firm) and event personnel
Position Purpose
The Deputy Director is a co-leader of The Carnegie and is responsible for the budget, personnel, and operations within The Carnegie.
Strategy Development and Organizational Leadership
Work in conjunction with the Executive Director and department Directors to implement the three-year strategic plan for The Carnegie to grow the organization’s capacity and reach its vision of being recognized as a leader in the arts in Northern Kentucky.
Provide leadership, management, and oversight to the finance, rentals, and operations of the organization. In collaboration with the Executive Director, co-manages fundraising activities for the organization. Possesses a clear vision, passion, and commitment to The Carnegie’s mission and to providing accessibility in the arts sector.
Finance
Directs and supports financial operations at The Carnegie. Works with department leadership to compile an annual operating budget. Manages the day-to-day financial operations of The Carnegie including working with department directors to analyze results and take corrective actions as needed.
- Provides strong, forward-looking analytical leadership.
- Oversees budgeting and forecasting of the annual budget.
- Oversees the annual audit.
- Assists with accounting and reporting issues associated with contributions, sponsorships, and grants.
- Develops and maintains systems of internal controls to safeguard assets.
Operations and Facility
Manages the infrastructure, including technology, facility maintenance, and vendor relationships, so that the organization operates at full capability. Manges the day-to-day operational needs of the Gallery, Education, Theatre, and Administration.
- Entry and management of events calendar.
- Coordinates and manages all outside facility vendors (elevator, HVAC, IT, etc.).
- In collaboration with the Executive Director, schedules and manages facility repairs.
- Maintains accurate inventories of all facility needs.
- Ensures HVAC is scheduled for all needed programs and events.
- Ensures all spaces of The Carnegie and Lincoln Grant are in good condition for public use.
Rentals and Events
Provides first-line customer service to all interested third-party rentals (theatre, gallery, Lincoln Grant)
- Fields all inquiries about facility rentals.
- Schedules and administers facility walkthroughs with potential renters.
- Manages and administers rental contracts for all spaces.
- Coordinates and manages all Carnegie staff and outside vendors for internal and external event needs (ushers, bartenders, facility managers, valet, catering).
- Co-Manages, along with the Technical, Theatre, and Gallery Directors, the use of the rental spaces by renters, presenters, and other users to ensure that the facilities are prepared, maintained, and cleaned appropriately.
Development
Co-manages development efforts, including fundraising events, with the Executive Director. Identifies potential new revenue streams for The Carnegie and assists with donor cultivation activities.
- Supports the coordination of donor event.
- Supports the acquisition and coordination of event sponsors.
- Co-manages sponsor benefits administration.
- Supports grant administration and budgeting.
Other duties as assigned
Qualifications and Experience
- Minimum Bachelor’s degree required in arts administration, business administration, or related field
- Minimum 7 years of experience in a leadership position at a mid-size organization managing multiple, diverse departments
- Working knowledge of and existing personal network in the Northern Kentucky and Greater Cincinnati region is a plus
- Excellent communications skills
- Ability and willingness to work flexible hours, including evenings, weekend, as required for meetings, special events, and programs
- Ability to manage multiple projects as well as work independently
- Ability to maximize the diverse talents of team members and community partners and work effectively with all levels of The Carnegie team
- Ability to adapt to the needs to a mid-sized arts organization
- Willing to do what it takes to get the job done
- Passion for accessibility in the arts and The Carnegie’s mission
- Flexible, upbeat, with a sense of humor
Compensation: $45,000 – $60,000 annual salary, commensurate with experience. Four weeks of PTO, health and dental benefits, and a flexible schedule.
Application Process
Please send cover letter and resume to Kimberly Best, kbest@thecarnegie.com.
Applications will be reviewed on a rolling basis and the position will be filled as soon as the successful candidate is identified. Interviews to begin immediately.
Intent and function of job descriptions
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships as deemed appropriate.
About The Carnegie
The Carnegie is Northern Kentucky’s largest multidisciplinary arts venue providing theatre events, educational programs, and art exhibitions to the Northern Kentucky and Greater Cincinnati community. The Carnegie facility is home to The Carnegie Galleries, the Otto M. Budig Theatre, and the Eva G. Farris Education Center. More information about The Carnegie is available at www.thecarnegie.com or by calling (859) 491-2030.
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