The Cincinnati Arts Association (CAA) is seeking a detail-oriented individual to fill this full-time position at our Aronoff Center for the Arts location. The Operations Administrative Assistant will be primarily responsible for providing day-to-day administrative and clerical support to the Operations departments.
Responsibilities: General responsibilities include but are not limited to: assist in daily office needs and managing the department’s general administrative activities; serve as a central clearing point for information on operations; answer phones and provide general service to clients regarding use of facility and spaces; organize, maintain, and assume custodial responsibilities for all operation department files; record and distribute minutes of operations department meetings and other meetings; order office supplies for operations/volunteer departments; assist Rentals Manager with touring prospective clients and supplying them with necessary information; utilize event scheduling software to assist with bookings; coordinate preparation and distribution of all materials for clients; assist with distribution of information to volunteers throughout the year including newsletter; assist with special activities for volunteers; provide switchboard relief when needed.
Qualifications: The ideal candidate must possess strong written, verbal, interpersonal and customer service skills; strong organization skills with attention to detail. Must be able to function in a fast-paced, team-oriented environment with a positive attitude. Ability to multi-task and meet deadlines. Proficiency in computers including database management, Microsoft Word, Excel and Outlook required. A general knowledge of office practices and procedures. Basic bookkeeping skills a plus. High school diploma or equivalent and a minimum of three years’ related experience; or equivalent combination of education, training and experience.
Interested candidates may complete an application at/or send resume by 8/10/18 to:
Cincinnati Arts Association
Attn: Human Resources
650 Walnut Street
Cincinnati, Ohio 45202
Or email: HR@cincinnatiarts.org
No phone calls please.