Scene Shop Administrative Assistant Sought by Playhouse in the Park

PIP_logoCincinnati Playhouse in the Park is an equal opportunity employer and encourages inquiries about this position from a broad spectrum of candidates reflecting the diversity of the community we serve.

Job Title: Scene Shop Administrative Assistant

Reports to: Technical Director
Position Overview: Responsible for the coordination and execution of logistical and clerical duties necessary to the function of the Scene Shop, Props Shop, and Paint Department.

Position Responsibilities include:

  • Research, order and track materials, tools, and hardware for all shops
  • Maintain inventories of physical and digital materials for all shops
  • Maintain orderly financial filing system
  • Maintain and track petty cash
  • Maintain a list of vendors for supplies, equipment, repairs, rentals, etc.
  • Maintain balanced budgets and prepare weekly budget reports for Scenic Department Heads, Production Management, and Finance
  • Provide logistical support for all shop personnel
  • Track and process labor needs including time card management, scheduling extras/overhires, and planning for non-typical work schedules
  • Contract rentals, including forklifts, dumpsters, & trucks
  • Update safety logs
  • Coordinate building maintenance needs including safety inspections, repairs, stocking vending machines, dumpster removal, etc.
  • Schedule and track maintenance and repairs of tools, hardware, and office equipment
  • Generate workflow schedules for each production including key dates, duration of each production process, and detailed build and load-in schedules.
  • Track and report labor hours
  • Prepare memos, emails, and reports
  • Other duties as assigned

Competencies include:

  • Bachelor’s degree or commensurate experience (BA in Theatre/Production Management preferred)
  • Self-motivated and detail oriented
  • Proficient with Microsoft Office, including Word, Excel & Outlook (proficiency with accounting software, such as QuickBooks, preferred)
  • Ability to adapt to and quickly learn new procedures
  • Excellent interpersonal and communication skills
  • Ability to multi-task in a fast-paced environment
  • A valid driver’s license and good driving record
  • Working knowledge of scenic construction processes is preferred.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The position also requires the ability to frequently stand, walk, sit, climb a ladder and bend as necessary. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This is a full-time, seasonal, non-exempt position with an expected start date of July 2019. Benefits include medical, dental, life and long-term disability insurance, paid time off, and 401k/403b pension plans.

Employment is contingent upon successful completion of a background check.

To Apply:
Submit your cover letter and resume with three references to:
Sharon Weber
Human Resources Manager
Email to:
No phone calls, please.
Deadline to apply: March 22, 2019


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