Educational Events Manager Needed at EdTA

Job Title: Educational Events Manager
Department: Education
Supervisor: Director of Events and Education
FLSA Status: Full Time, non-exempt
Prepared By: Director of Human Resources
Prepared Date: 7/29/2016
Approved By: Deputy Executive Director
Approved Date: 7/30/2016

Organizational Overview
The Educational Theatre Association (EdTA) is a professional organization for theatre education with more than 100,000 members nationwide. EdTA’s mission is shaping lives through theatre education by:  Honoring student achievement in theatre and enriching their theatre education experience; Supporting teachers by providing professional development, networking opportunities, resources, and recognition; and Influencing public opinion that theatre education is essential and builds life skills. EdTA operates the International Thespian Society (ITS), an honorary organization that has inducted more than 2 million theatre students since its founding in 1929.

Summary
Partners with the Director of Events and Education and the Education and Events team to plan and manage member focused events, such as the International Thespian Festival, Junior Thespian Festival, and the EdTA National Conference, by performing the following duties.  Additionally, supports the creation of professional development curriculum and materials.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Develops, prioritizes, and implements project plans, including educational workshop programs, teaching artist management, and student showcases and competitions.
• Negotiates contracts and maintains relationships with teaching artists and preferred vendors.
• Compiles estimated cost models, submits final budget, tracks budget statistics, and prepares management reports.
• Assists in developing the logistics and execution plan for four major national events.
• Negotiates group air and hotel contracts for event staffers and attendees to meet approved budget.
• Sets up meeting and event schedules, organizes materials, reviews transportation itineraries, and books venues and services.
• Assists in creation of internal and external promotional pieces.
• Coordinates registration and payment procedures, promotional advertising and mailings, and corporate sponsorship activities.
• Organizes required catering services and room and communication equipment setup.
• Supports the management of on-site staffing and registration.
• Determines appropriate responses to problems and emergencies.
• Develops materials and manages a cohort of subject matter experts to grow the organizations catalogue of professional development offerings.
• Provides project status updates.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Project Management – Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.  Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
• Leadership – Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read, analyze, and interpret information at a high level.  Ability to write reports, business correspondence, and process documents.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to apply basic mathematics, such as addition, subtraction, multiplication and division; to calculate figures and amounts such as discounts, commissions, proportions, and percentages.  Ability to apply concepts of basic algebra.

Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills
To perform this job successfully, an individual should have proficient knowledge of the MS Office Suite and general comfort with new technologies.

Candidates should send a resume and cover letter to HRManager@schooltheatre.org.  Reference EdTA Educational Events Manager in subject line.

No calls, please.

Submissions due by Monday, August 8, at 4pm.