EdTA Seeks Chapter Support Specialist

The Educational Theatre Association (EdTA) is a professional organization for theatre education with over 100,000 members nationwide. EdTA’s mission is shaping lives through theatre education by: Honoring student achievement in theatre and enriching their theatre education experience; Supporting teachers by providing professional development, networking opportunities, resources, and recognition; and Influencing public opinion that theatre education is essential and builds life skills. EdTA operates the International Thespian Society (ITS), an honorary organization that has inducted over 2 million theatre students since its founding in 1929.

JOB TITLE:  Chapter Support Specialist

POSITION:  EdTA seeks a Chapter Support Specialist to support the management of the Association’s volunteer leaders.

SKILLS DESIRED:  Must be able to team with others as well as work independently, with minimal supervision, and be able to manage multiple projects simultaneously.  The ideal candidate is detail oriented, a clear communicator, forward thinking, creative, and imaginative.  The ideal candidate has a customer first orientation. The ideal candidate should be execution-focused, able to roll up your sleeves and focus on the task at hand.  The ideal candidate has experience with database management and the ability to be flexible in working with different technologies.  Experience in the non-profit sector, theatre and/or education preferred.

POSITION REPORTS TO: Director of Chapter Relations

EDUCATION REQUIRED:  Bachelor’s degree or equivalent preferred

STATUS: Full time, non-exempt

STARTING WAGE: $10.00 per hour plus benefits

JOB DESCRIPTION:

The Chapter Support Specialist supports the Director of Chapter Relations in the management of our network of volunteer leaders.  Success in the role requires the ability to build relationships with staff and volunteers and a large amount of event planning and support.  The Chapter Support Specialist will be the lead on several projects that require great attention to detail.

SPECIFIC RESPONSIBILITIES

1. Assists the Director of Chapter and Professional Relations in support of the association’s volunteer leaders, as needed.
2. Monitors required Chapter Director reporting for all chapter events.  Conducts follow-up activities to ensure all reports are submitted to the home office. Maintains records of annual state conferences and arranges for association representation at each event.
3. Provides support for the Leadership Toolbox and the annual Summit.
4. Manages the national scholarship application process, including the interactions with the third party software on the actual applications.
5. Manages the national grant application process, including the interactions with the third party software on the actual applications.
6. Serves as the manager of the Send a Troupe application and execution process.
7. Serves as the EdTA contact and coordinator for purchased applications of Guidebook.
8. Oversees transfers of documentation and finances between the national office, chapter directors, and other volunteer leaders.  Ensures the association receives appropriate documentation (incorporation, financial, scholarships, signature cards, constitutions, etc.) in a timely manner as required by the IRS or the association.
9. Works with EdTA Director of Operations in support of EdTA’s risk management program.
10. Maintains volunteer leader committee lists and information.
11. Supports elections and appointments of volunteer leaders in accordance with the association’s constitution, bylaws, and procedures.
12. Assists with material preparation and meeting planning for Leadership Summit. Provides onsite support of event.
13. Fulfills volunteer leader materials and information requests.
14. Supports frequent communication with volunteer leaders by sending reports (as needed), birthday cards, special mailings and invitations, etc. as needed.
15. Manages the annual holiday card program and its execution.
16. Administers the association and chapter scholarship programs.  Includes verifying eligibility, tracking available EdTA and chapter funds, requesting scholarship payouts, and reporting regularly to the accounting department and affected chapters.

SKILLS AND QUALIFICATIONS:

• High level of proficiency in Microsoft Office Suite.
• Strong organization, multi-tasking, and time management skills.
• Positive, team-oriented attitude.
• Familiarity with event planning.
• High school level math skills.
• Knowledge of and experience in theatre is a plus.
• Ability to travel on a limited basis.

Please submit cover letter and résumé by email (Subject Line: EdTA Chapter Support Specialist) to:

HRManager@schooltheatre.org.

No phone calls, please.