EdTA Seeks Educational Programs Coordinator

The Educational Theatre Association (EdTA) is a professional organization for theatre education with approximately 90,000 members nationwide. EdTA’s mission is shaping lives through theatre education by: Honoring student achievement in theatre and enriching their theatre education experience; Supporting teachers by providing professional development, networking opportunities, resources, and recognition; and Influencing public opinion that theatre education is essential and builds life skills. EdTA operates the International Thespian Society (ITS), an honorary organization that has inducted over 2 million theatre students since its founding in 1929.

Job description
EdTA seeks an Educational Programs Coordinator to perform event programming support for the Education Department. This is a full-time entry level position with benefits. This individual will have heavy interaction with members and staff, and must enjoy working in a team atmosphere.

Summary of basic duties and  esponsibilities
The Educational Programs Coordinator supports the Education staff in planning association events. Responsibilities include writing letters, checking information, scheduling travel, communicating with teachers and students, and research of educational themes. Knowledge of theatre is a plus.

JOB TITLE: Educational Programs Coordinator

POSITION REPORTS TO: Director of Education

EDUCATION REQUIRED: High school diploma

SKILLS REQUIRED: Must be able to work independently, able to be responsible for and assist on multiple projects simultaneously, detail oriented, highly motivated, a clear communicator, and have a willingness to accept direction from several managers.

STATUS: Nonexempt: Regular, hourly

JOB DESCRIPTION:

Thespian Festival

• Serve as integral team member for Festival planning and execution.
• Process applications for the auditions program, including: checking forms for qualifying criteria, communicating with students and teachers to enforce deadlines, and creating all audition binders and flash drives for college representatives and audition judges.
• Supervise Chapter Select Showcase including setting the performance schedule, managing communication, and preparing schedules and support forms for the theatre, and writing/mailing thank-you’s and certificates, etc.
• Coordinate Freestyle Theatre including sign-up, mailing confirmation letters, answering questions, scheduling, and writing and mailing thank-you’s and certificates, etc.
• Assist with research, copying, typing and other Festival responsibilities as needed.
• Copy all security reports and create all security binders.
• Travel to event and work in assigned areas, such as office management, workshop assistance, and I.E. assistance.

Junior Festivals

Under the guidance of the Event Coordinator:

• Provide administrative support for Junior Festivals.
• Prepare all information for the registration confirmation packets, including: directions, maps, shuttle services, rental car agencies, and airport information.
• Prepare school floor plans for insertion in event program.
• Travel to events as needed.
• Prepare event program for printing, including: overall schedule, workshop descriptions and bios, and play information.
• Research all theme topics for the Team Play-Create program and prepare educational packets for team directors.

General

Under the guidance of the department director:

• prepare communications with all main stage screening teams, including writing invitation letters, preparing contact sheets, creating directions for screeners, and writing letters to the directors.
• For all events assist with research, copying, typing, data entry or work as needed.
• For all events assist with badge preparation, packet preparation, workshop handouts, and packing of all materials and supplies.
• Assist with review and revisions of online registration sites.
• Oversee/assist with all accounts receivable collections.
• Travel, on behalf of the association, as needed, for event support.
• Performs other duties as assigned by authorized co-workers.

COMPUTER SYSTEMS USED: Microsoft Windows, Excel, Word, Outlook, and Mozilla. Adobe Acrobat and Association Management Software a plus.

Please submit cover letter, résumé, salary history and/or requirements to:

EdTA, Attn: Nancy Brown, Director of Education, 2343 Auburn Ave, Cincinnati, OH 45219 or by e-mail to nbrown@schooltheatre.org. No phone calls, please.